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Abu Dhabi Film Festival 2025

● Healthymedia-eventhigh priority

Event ID: evt-001 • Lead: Sarah Al Mansoori

Timeline

Mar 15 - Mar 22

Team Size

45 members

Budget

$5.0M

Overall Progress

78%
Event Health Score
Key performance indicators across all dimensions
90

Overall Health

Schedule Performance Index (SPI)95%

Target: 85% • Status: On Track

Cost Performance Index (CPI)92%

Target: 85% • Status: On Track

Stakeholder Satisfaction88%

Target: 80% • Status: On Track

Quality Compliance Score91%

Target: 85% • Status: On Track

Risk Exposure Level85%

Target: 75% • Status: On Track

Budget Tracking
Allocated vs. actual spend with forecast

Allocated

$5.00M

Spent

$3.20M

64.0% of budget

Forecasted

$4.50M

90.0% of budget

Budget Utilization64.0%

Under Budget

Projected savings of $0.50M (10.0%)

Monthly Burn Rate

$1.07M

Average over last 3 months

Milestone Progress
Track key deliverables and timeline adherence
2/6

Completed

Overall Completion33%

Venue Confirmation

Due: Jan 15, 2025 • Completed: Jan 12

Completed

Vendor Contracts Signed

Due: Jan 20, 2025 • Completed: Jan 18

Completed

Marketing Campaign Launch

Due: Feb 1, 2025

In Progress

75% complete

Speaker Confirmations

Due: Jan 25, 2025

Delayed

60% complete

Technical Setup

Due: Feb 10, 2025

Upcoming

Final Rehearsal

Due: Feb 15, 2025

Upcoming
Event Timeline
Key dates and milestones visualization

Project Kickoff

milestone

January 15, 2025

Design Review

review

January 28, 2025

Vendor Deadline

deadline

February 5, 2025

Technical Setup Complete

milestone

February 15, 2025

Final Review

review

February 28, 2025

Event Launch

milestone

March 15, 2025

Risk Assessment
Identified risks and mitigation strategies
15%

Low Risk

Budget Overrun Risk

HIGH

Category: Financial

Impact: May exceed allocated budget by 15%

Mitigation: Implement strict cost controls and review vendor contracts

Vendor Availability

MEDIUM

Category: Resource

Impact: Key vendor may not be available for backup services

Mitigation: Secure backup vendor and contingency contracts

Weather Conditions

LOW

Category: External

Impact: Potential outdoor event disruption

Mitigation: Indoor backup venue secured

Action Items & Decisions
Track key tasks and decision points
3/4

Open items

Finalize venue floor plan

Review and approve the final seating arrangement

High
SAMSarah Al Mansoori
Feb 10

Confirm speaker lineup

Get final confirmations from all keynote speakers

High
FAZFatima Al Zaabi
Feb 12

Order promotional materials

Place order for banners, posters, and brochures

Medium
MAHMohammed Al Hashimi
Feb 15

Setup registration system

Configure online registration portal

High
AADAhmed Al Dhaheri
Feb 8

Event Team

Team Allocation
Personnel assignments and workload capacity
SAM

Sarah Al Mansoori

Event Director

Event Management

Utilization85%

Skills

Project ManagementStakeholder Relations+1
Availability40h/week

Active on 1 event

Team Communication
Updates and discussion feed
SAM
Sarah Al MansooriEvent Director•311d ago

Great progress on the venue setup. The stage configuration looks excellent. Please ensure all AV equipment is tested by Friday.

MAH
Mohammed Al HashimiBroadcast Manager•311d ago

Technical rehearsal scheduled for Feb 8th. All crew members should be available from 8 AM.

AAD
Ahmed Al DhaheriProduction Lead•312d ago

Updated the timeline to reflect the vendor delay. We're still on track for the main deadline.

Document Repository
Key files and documentation

Event Master Plan.pdf

2.4 MB • Planning • Uploaded by Sarah Al Mansoori on Jan 20

Budget Breakdown Q1.xlsx

1.2 MB • Finance • Uploaded by Ahmed Al Dhaheri on Jan 22

Vendor Contracts.zip

8.5 MB • Legal • Uploaded by Fatima Al Zaabi on Jan 25

Marketing Materials.pdf

15.3 MB • Marketing • Uploaded by Mohammed Al Hashimi on Jan 26