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Tech Conference 2025

● Criticalconferencemedium priority

Event ID: evt-003 • Lead: Fatima Al Zaabi

Timeline

Jan 20 - Jan 25

Team Size

18 members

Budget

$1.2M

Overall Progress

45%
Event Health Score
Key performance indicators across all dimensions
53

Overall Health

Schedule Performance Index (SPI)55%

Target: 85% • Status: Critical

Cost Performance Index (CPI)62%

Target: 85% • Status: Critical

Stakeholder Satisfaction58%

Target: 80% • Status: Critical

Quality Compliance Score65%

Target: 85% • Status: Critical

Risk Exposure Level25%

Target: 75% • Status: Critical

Budget Tracking
Allocated vs. actual spend with forecast

Allocated

$1.20M

Spent

$0.90M

75.0% of budget

Forecasted

$1.40M

116.7% of budget

Budget Utilization75.0%

Over Budget

Forecasted to exceed by $0.20M (16.7%)

Monthly Burn Rate

$0.30M

Average over last 3 months

Milestone Progress
Track key deliverables and timeline adherence
2/6

Completed

Overall Completion33%

Venue Confirmation

Due: Jan 15, 2025 • Completed: Jan 12

Completed

Vendor Contracts Signed

Due: Jan 20, 2025 • Completed: Jan 18

Completed

Marketing Campaign Launch

Due: Feb 1, 2025

In Progress

75% complete

Speaker Confirmations

Due: Jan 25, 2025

Delayed

60% complete

Technical Setup

Due: Feb 10, 2025

Upcoming

Final Rehearsal

Due: Feb 15, 2025

Upcoming
Event Timeline
Key dates and milestones visualization

Project Kickoff

milestone

January 15, 2025

Design Review

review

January 28, 2025

Vendor Deadline

deadline

February 5, 2025

Technical Setup Complete

milestone

February 15, 2025

Final Review

review

February 28, 2025

Event Launch

milestone

March 15, 2025

Risk Assessment
Identified risks and mitigation strategies
75%

High Risk

Budget Overrun Risk

HIGH

Category: Financial

Impact: May exceed allocated budget by 15%

Mitigation: Implement strict cost controls and review vendor contracts

Vendor Availability

MEDIUM

Category: Resource

Impact: Key vendor may not be available for backup services

Mitigation: Secure backup vendor and contingency contracts

Weather Conditions

LOW

Category: External

Impact: Potential outdoor event disruption

Mitigation: Indoor backup venue secured

Action Items & Decisions
Track key tasks and decision points
3/4

Open items

Finalize venue floor plan

Review and approve the final seating arrangement

High
SAMSarah Al Mansoori
Feb 10

Confirm speaker lineup

Get final confirmations from all keynote speakers

High
FAZFatima Al Zaabi
Feb 12

Order promotional materials

Place order for banners, posters, and brochures

Medium
MAHMohammed Al Hashimi
Feb 15

Setup registration system

Configure online registration portal

High
AADAhmed Al Dhaheri
Feb 8

Event Team

Team Allocation
Personnel assignments and workload capacity
FAZ

Fatima Al Zaabi

Conference Coordinator

Event Management

Utilization75%

Skills

Venue ManagementLogistics+1
Availability60h/week

Active on 1 event

Team Communication
Updates and discussion feed
SAM
Sarah Al MansooriEvent Director•311d ago

Great progress on the venue setup. The stage configuration looks excellent. Please ensure all AV equipment is tested by Friday.

MAH
Mohammed Al HashimiBroadcast Manager•311d ago

Technical rehearsal scheduled for Feb 8th. All crew members should be available from 8 AM.

AAD
Ahmed Al DhaheriProduction Lead•312d ago

Updated the timeline to reflect the vendor delay. We're still on track for the main deadline.

Document Repository
Key files and documentation

Event Master Plan.pdf

2.4 MB • Planning • Uploaded by Sarah Al Mansoori on Jan 20

Budget Breakdown Q1.xlsx

1.2 MB • Finance • Uploaded by Ahmed Al Dhaheri on Jan 22

Vendor Contracts.zip

8.5 MB • Legal • Uploaded by Fatima Al Zaabi on Jan 25

Marketing Materials.pdf

15.3 MB • Marketing • Uploaded by Mohammed Al Hashimi on Jan 26