Cultural Exhibition Opening
● Healthymedia-eventlow priorityEvent ID: evt-005 • Lead: Layla Al Nuaimi
Timeline
Feb 1 - Feb 5
Team Size
15 members
Budget
$0.8M
Overall Progress
Overall Health
Target: 85% • Status: On Track
Target: 85% • Status: On Track
Target: 80% • Status: On Track
Target: 85% • Status: On Track
Target: 75% • Status: On Track
Allocated
$0.80M
Spent
$0.62M
77.5% of budget
Forecasted
$0.75M
93.8% of budget
Under Budget
Projected savings of $0.05M (6.3%)
Monthly Burn Rate
$0.21M
Average over last 3 months
Completed
Venue Confirmation
Due: Jan 15, 2025 • Completed: Jan 12
Vendor Contracts Signed
Due: Jan 20, 2025 • Completed: Jan 18
Marketing Campaign Launch
Due: Feb 1, 2025
75% complete
Speaker Confirmations
Due: Jan 25, 2025
60% complete
Technical Setup
Due: Feb 10, 2025
Final Rehearsal
Due: Feb 15, 2025
Project Kickoff
milestoneJanuary 15, 2025
Design Review
reviewJanuary 28, 2025
Vendor Deadline
deadlineFebruary 5, 2025
Technical Setup Complete
milestoneFebruary 15, 2025
Final Review
reviewFebruary 28, 2025
Event Launch
milestoneMarch 15, 2025
Low Risk
Budget Overrun Risk
HIGHCategory: Financial
Impact: May exceed allocated budget by 15%
Mitigation: Implement strict cost controls and review vendor contracts
Vendor Availability
MEDIUMCategory: Resource
Impact: Key vendor may not be available for backup services
Mitigation: Secure backup vendor and contingency contracts
Weather Conditions
LOWCategory: External
Impact: Potential outdoor event disruption
Mitigation: Indoor backup venue secured
Open items
Finalize venue floor plan
Review and approve the final seating arrangement
Confirm speaker lineup
Get final confirmations from all keynote speakers
Order promotional materials
Place order for banners, posters, and brochures
Setup registration system
Configure online registration portal
Event Team
Layla Al Nuaimi
Cultural Events Manager
Event Management
Skills
Active on 1 event
Great progress on the venue setup. The stage configuration looks excellent. Please ensure all AV equipment is tested by Friday.
Technical rehearsal scheduled for Feb 8th. All crew members should be available from 8 AM.
Updated the timeline to reflect the vendor delay. We're still on track for the main deadline.
Event Master Plan.pdf
2.4 MB • Planning • Uploaded by Sarah Al Mansoori on Jan 20
Budget Breakdown Q1.xlsx
1.2 MB • Finance • Uploaded by Ahmed Al Dhaheri on Jan 22
Vendor Contracts.zip
8.5 MB • Legal • Uploaded by Fatima Al Zaabi on Jan 25
Marketing Materials.pdf
15.3 MB • Marketing • Uploaded by Mohammed Al Hashimi on Jan 26